A share certificate is to confirm the holdings of a particular shareholder.
ASIC doesn’t issue share certificates. It is the company itself that does.
Large companies use professional share registries like Computershare, Link Market Services or Boardroom Limited, but in small proprietary companies it is the company secretary or director or their accountant acting on their behalf who prepares these share certificates if and when needed.
Do You Need One?
If you and your spouse are the only shareholders, you don’t need one unless your bank wants it or the relationship with your spouse is not that great.
But if you share the shareholding with others, then a share certificate documenting your ownership interest makes sense.
You can get an official document from LawPath or LegalVision and other online document providers but you will probably have to pay for it. So here is a free template you can copy and use. But please don’t rely on it in any way. We are not lawyers or solicitors.
Example of a Share Certificate
Please don’t take this as legal advice. We are not licenced to give legal advice. The template below might be invalid.
Here is an example template of a share certificate. Just copy and adjust it to your company’s details.
SMITH PTY LIMITED
Registered under the Corporations Act 2001 (Commonwealth)
This is to certify that Bill Smith at 20 Tulip Street, Rose Bay NSW 2029 is the holder of the following shares in the Company, subject to the Company’s constitution or replaceable rules:
Number of shares: 50
Class of shares: Ordinary
Amount paid per share: $1 (one Australian dollar)
Amount unpaid per share: $0 (zero Australian dollars)
Dated: 1st July 2020
Executed by SMITH PTY LIMITED (ACN 667855290) and signed by two of its directors BILL SMITH and SHEILA SMITH .
BILL SMITH, Director SHEILA SMITH, Director
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