A share certificate is a document in which the company confirms the identity and holdings of a particular shareholder.

Share Certificate

ASIC doesn’t issue share certificates. It is the company itself that does.

Large companies use professional share registries like Computershare, Link Market Services or Boardroom Limited, but in small proprietary companies it is the company secretary or director or their accountant acting on their behalf who prepares share certificates if and when needed.

Do You Need One?

Whether you need a share certificate depends on your set up. If you and your spouse are the only shareholders, you don’t need one unless your bank wants it or the relationship with your spouse is not that great.

But if you are a third-party shareholder without a director position and the lot, then a share certificate makes sense to document your ownership interest.


Here is a template you can copy and use. But please don’t rely on it in any way. We are not lawyers or solicitors. You can get an official document from LawPath or LegalVision and other online document providers but you will probably have to pay for it.

Example of a Share Certificate

Please don’t take this as legal advice. We are not licenced to give legal advice. 

Here is an example template of a share certificate. Just copy and adjust it to your company’s details.



ACN 667855290

(the “Company”)


Registered under the Corporations Act 2001 (Commonwealth)

This is to certify that Bill Smith at 20 Tulip Street, Rose Bay NSW 2029 is the holder of the following shares in the Company, subject to the Company’s constitution or replaceable rules:

Number of shares: 50
Class of shares: Ordinary
Amount paid per share: $50 (fifty Australian dollars)
Amount unpaid per share: $0 (zero Australian dollars)

Dated: 1st July 2019

Executed by SMITH PTY LIMITED (ACN 667855290) and signed by two of its directors BILL  SMITH and SHEILA SMITH .



BILL  SMITH, Director                                            SHEILA SMITH, Director



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Disclaimer: numba does not provide specific financial, legal or tax advice in this article. All information on this website is of a general nature only. It might no longer be up to date or correct. You should contact us directly or seek other accredited tax or legal advice when considering whether the information is suitable to your circumstances.

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Last Updated on 14 January 2020