Moving to a cloud accounting software won’t be the most important decision you will ever make for your business. But it will set the tone.

Cloud Accounting Software

“The Cloud” sounds complicated and high up in the sky. How can software ‘live’ up there? 

The Cloud is Just Somebody Else’s Server

It doesn’t. Cloud is just another word for somebody else’s server. It just means that the software is no longer stored on your but their server. 

Think of online banking. When you log into your bank account, you really log into the bank’s server. And the same is true for your cloud accounting software: When you log into your account with Xero, you log into Xero’s server (or server space Xero rents). 

Is it safe? It is as safe as online banking. So for most of us that is safe enough.

Which Software

In Australia Xero is currently the market leader. Not because it is perfect. But because right now it is the best solution for many with the largest range of integrated apps.

A lot of established Australian businesses use MYOB because that used to be the most popular accounting software in Australia – when software still lived on your desktop or server – and so they stayed with MYOB – for now.

Then there is Quickbooks, Sage, Handisoft, Reckon and a few more. All these charge a fee.

But there are also some free softwares out there. The most popular one is Wave. Not ideal, but definitely better than an Excel Spreadsheet.

Why the Cloud

Why not just stick to the software you have on your desktop? Why move into the cloud?  Here are 12 reasons why.

1 – Bank Feed

Bank feeds are easy in the cloud. You will never ever have to key or manually upload your bank transactions again. It is all there.

2 – Bank Rules

You set a rule how you want a certain transaction to be booked. And then the software does this for you. Will save you time.

3 – Software Updates

In the cloud, you no longer need to load new software onto your computer or deal with different versions. It all happens seamlessly behind the scene.

4 – Monthly Fee

You no longer pay upfront to get your software package. You just pay a monthly fee – much easier on your cash flow.

5 – No Lock In

You can switch from one software to another. It may be tedious, but you are no longer locked into a contract.

6 – Access from Anywhere

You don’t need to be at your computer to see what is happening in your business. You can check your data from anywhere in the world.

7 – Team Work

Others can work on your accounts without you having to send files backwards and forwards. It all sits in the cloud.

8 – Invoicing

If your supplier or clients are on Xero, you can send and receive invoices straight from one accounts receivable and payable to the other.

9 – Payment

With the right set up, your customers and clients can pay your invoice directly through the click of a button on your invoice.

10 – Payroll

If you have employees, you need to transfer to Single Touch Payroll (STP) and that really only works in the cloud.

11 – Backups

In the cloud you don’t worry about backups. Your software provider does.

12 – Customisation

You can tailor the apps around your accounting software to the exact solution you need.  Like building a house with lego blocks. 

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So this is our homage to the cloud. A huge step forward. Got stuck? Just call me on 0407 909 779. I am Heide.

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Disclaimer: numba does not provide specific financial, legal or tax advice in this article. All information on this website is of a general nature only. It might no longer be up to date or correct. You should contact us directly or seek other accredited tax or legal advice when considering whether the information is suitable to your circumstances.

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Last Updated on 25 March 2020